Submitting Applications - Step by Step

Submission Deadlines

Requests for use can be submitted on a continuous basis. Review always takes place on the 15th of the month. Only complete applications can enter the further Use and Access process.

Application Forms

To apply for the use of data and biosamples from the DZHK Heart Bank, please use the following application form:

Usage Application Form

Specification Participant Collective(s)

Specification Data for Project Analysis

DZHK Use and Access Policy

The DZHK Use and Access Policy regulate that data and biospecimen beyond the study question can be collected and made available for further research. This makes it an elementary component of the DZHK's added value in the funding of clinical studies.

DZHK Use and Access Policy


Alexandra Klatt
DZHK Use and Access Office
Phone: +49 30 3465 529-10

To create and submit applications for use of data and/or biospecimens, please proceed as follows:

What you need to consider before submitting an application

Step 1 - Check out our Use and Access Policy.

Step 2 - Use the Feasibility Explorer to get an overview of the data and biospecimens of the DZHK collection.

How to Apply

Step 3 - Use the Feasibility Explorer to compile your desired sample according to your research question (only for Resource with Liquid Samples and Image Data).

Step 4 - Fill out the application form. Use the bookmark function of the Feasibility Explorer to specify the sample and add it to the application form.

Step 5 - Submit your application by e-mail.

What Happens After Submission

After submission, usage requests are first checked for formal criteria by the Use and Access Office and then passed on to the DZHK transfer office for the collective check of available data and biosamples. This availability statement is then evaluated together with the respective application for use by the Use and Access Committee and a recommendation is made.



Steps in the Application Process

What to consider for release and shipment of biospecimens

Please follow the instructions for the release and shipping process of biospecimens as described in DZHK-SOP-P-03 Release and Shipping of Biospecimens for Secondary Use Projects; valid for DZHK Clinical Study Units.

Download DZHK-SOP-P-03 Probenversand V1.1